When choosing a virtual data room provider, the pricing model is one of the most important factors. It doesn’t matter if it’s a per-page cost, per project or a monthly flat fee, the cost of using a VDR is vital to ensure that deal teams concentrate on due diligence and getting the most out of the investment in the company they’re buying. Pricing models go to my blog differ between providers, and this can make some M&A professionals confused about what a particular service costs more or less than another. This article will help you to navigate the pricing structures and features offered by different providers.

Certain VDRs offer a predetermined number of licenses at a fixed cost. Some charge per additional user who joins the data room. While this structure is ideal for small projects that have a set number of users, it may not be suitable for larger organizations that upload a large number of pages or documents each month.

Many providers offer a pricing model which is based on GBs of storage. This is ideal for companies that share small documents that are textual, like PDFs or spreadsheets. This kind of pricing model is more expensive than other pricing models but it’s a good alternative if you don’t need to share large video or audio recordings or images.

Other vendors use an affordable pricing model that has a fixed amount of users, projects, admins and storage capacity. This is a great solution for long-term projects, as customers can be aware of the exact amount they’ll have to pay prior to signing up. Many vendors offer discounted or free rates to clients who have an extended-term usage plan.